Free Invoice Templates - Excel, Word, PDF, & More (2024)

Wave has a variety of invoice templates that are ready to use. Sign up for Wave to customize your unique invoice, or download a template below. Available in Word, Excel, PDF, Google Docs, and Google Sheets formats.

Consulting business

This invoice template is flexible so it can be used to bill all your clients – no matter what their needs. Simply add or subtract lines to describe specific details and services. Your clients will clearly see the work you supplied and the cost.

Freelance business

As a freelancer, your flexibility is an incredible advantage. This invoice template for freelancers is also supremely flexible so it can be used to bill all your clients, no matter what freelance services you provide. Add or subtract line items to describe the relevant details for any kind of project.

Legal services

Download, customize, and send this invoice to all your clients, no matter what legal work you do for them. It’s easily modified by adding extra lines to fill in all the details, and helps keep the revenue coming in.

Marketing business

Don’t waste your creative energy designing an invoice. Use it for developing amazing marketing strategies instead. This free template can be customized to meet all your invoicing needs for clients in any industry.

Professional business

This invoice template is supremely flexible so it can be used to bill all clients – no matter what services you provide. Add or subtract lines to describe all the details while making an impression with this elegantly designed template.

Professional invoice templates in Google Docs format

Invoice templates in Google Sheets format

Invoice templates in Excel format

Invoice templates in Word format

Invoice templates in PDF format

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As a business owner or self-employed professional, you don’t have the backing of a large company to ensure you get paid properly and on time for your work. That means you need easy-to-use, flexible, detailed invoices that clearly and completely include all the details (e.g. invoice number, individual line items, due date, contact information, payment terms, sales tax, business name, etc.) needed for you to get paid for the services or products you have provided.

On top of that, you need to ensure your invoices look polished and professional to build up credibility and trust in your business.

There are advantages to running a small business, like lower overhead and personalized service, but you still need your customers to recognize your expertise. Get paid on time, every time by using professional invoicing software like Wave.

Depending on the business you're in and the products and services you provide, the right time to create and send your invoice can vary. If you are a business owner who sells products, you’ll give the invoice to your customer at the time of purchase. If you provide services, you might want to give your invoice to the customer using professional service invoices when the job is completed.

Since you are self-employed, you need to keep the revenue flowing. If you are providing services over a long period of time, you can customize your invoice template to bill for a percentage of the payment up front, with the remainder being paid upon completion, or send in bi-weekly or monthly invoices.

Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Consider working with an automated invoice software as there are a number of advantages of using it over invoice templates (e.g. recurring invoices, customer reminders, sample invoices, professionally designed, etc.). You can click the save button within the app to save your work at any time.

You could also explore our easy-to-use, free invoice generator to slightly automate the process of creating new invoices.

How to fill out your invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
5. Dates: Include the date when your invoice has been issued and the date when payment is due.
6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
9. Total: Outline the total amount due from the customer, after tax.
10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

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